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Quotation, proforma invoice, payment request, invoice and delivery note, each one listing the documents it came from and led to. A proforma is never a receivable; an advance paid on it through a payment request arrives on the invoice as a payment, so the invoice opens with what the customer actually still owes.

Supplier quotations compared net of their discounts, purchase and local purchase orders, and a goods received note that records what arrived, what was accepted and what was rejected and why, line by line. Only accepted goods enter stock; the purchase invoice prints with its lines.

Return goods or claim a price adjustment from a supplier bill. The debit note reverses the bill’s posting for what it covers, takes returned stock out, and settles against the bill or as a refund.

Quotation, order, invoice, bill, delivery and receipt lines each carry their own project, branch and cost centre. The Projects dashboard reads revenue, costs, commitments and margin straight from the ledger.

Drop a supplier quotation as a PDF or a photo and its lines are read on thexsys servers — no AI provider involved and no AI units spent. Today it reads English-language documents; Arabic labels and scanned PDFs are next.

Competitions to buy or to sell, with bids sealed in the bidder’s browser, opened only by a quorum of officers, scored evaluation and a published award. Suppliers get their own bidding app.

A partner prices a subscription from the published catalogue, writes the scope and the delivery plan in both languages, and the customer reads and accepts it at its own link, with a bilingual PDF.